Group Session Statuses

Group Session Statuses indicate the current state of a session based on time. The status is automatically calculated and updated - no manual intervention is required.

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Status Types

Status	Icon	Description
Opens in Xh Xm	⏳	Session has not started yet. Shows countdown to start time.
Open for editing	✅	Session is currently active. Users can enter and modify data.
Closed	❌	Session has ended. Data entry is locked.

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How Status Is Determined

The status is calculated automatically based on the current time compared to the session's start and end dates:

Current Time < Start Date  →  "Opens in Xh Xm"
Start Date ≤ Current Time ≤ End Date  →  "Open for editing"
Current Time > End Date  →  "Closed"

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Status Behaviors

Opens in Xh Xm (Pending)

When a session has not yet started:

• Displays countdown showing hours and minutes until start
• Users cannot enter data yet
• Administrators can still modify session settings
• Perfect time to verify configuration and add participants

Open for Editing (Active)

When a session is currently active:

• Users can add and modify their data
• New participants can be added
• Data is collected in real-time
• Session settings can still be modified (use caution)

Closed (Ended)

When a session has ended:

• Data entry is locked
• Users can view but not modify data
• Ideal time to export and analyze collected data
• Session cannot be "reopened" directly - extend the end date if needed

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Extending a Session

If you need to keep a session open longer:

1. Go to Variable Center → Settings
2. Find the session in the grid
3. Click Edit
4. Change the End Date to a later time
5. Click Save

The status will automatically update to "Open for editing" if the new end date is in the future.

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Time Zone Considerations

• Session times are evaluated based on the server's time zone
• Consider your users' time zones when setting start/end dates
• For global audiences, set generous time windows

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Best Practices

1. Monitor active sessions - Check session status during active periods

2. Plan buffer time - Set end dates slightly later than strictly needed

3. Communicate deadlines - Let users know when sessions will close

4. Export before archiving - Download data from closed sessions before any cleanup

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Questions?

If you have any questions, please don't hesitate to contact us. Alternatively, you can submit an issue on this platform.

Useful Links:

Group Session - https://help.acenji.com/#/./shared-concepts/variable-center/settings/group-session/index Settings - https://help.acenji.com/#/./shared-concepts/variable-center/settings/index User Data - https://help.acenji.com/#/./shared-concepts/variable-center/user-data/index

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